Product Overview - Archive

AutoFORM Archive provides enterprise wide storage for all paper and system generated documents.

AutoFORM Archive is a centrally controlled archive system and is accessed via a Web Browser. Globally defined indexes create searchable collections of documents and the structured storage system ensures simplified and efficient document access for as long as you need it.

Our COLD document archiving method has been in use since 1995 and several of our major customers have not printed "accounts copy" documents for over 5 years. The Document Imaging Process (DIP) has reduced the storage requirements for many types of internal and external paper documents.

The integration of external and internal documents on the same server provides the capability to archive all documents relating to a business transaction into a single database. The archived documents are easier to manage, search criteria can be more complex and customer service will improve.

AutoFORM COLD Archiving and AutoFORM DIP can be used as stand alone applications.


COLD Archive

Web Access

An IE5 Browser is all that is required to access and use the system.
Document retrieval is controlled down to an individual document level and this allows safe password access for internal staff, customers and suppliers.
Archived documents can be E-mailed or faxed from the desktop with a message to resolve customer / supplier queries straight away.
Internal workflow routines can be created around your documents using audited notes to record points, decisions, instructions and actions.
Archive extracts with stand alone search routines provide remote offline document access or long-term storage on CD or other media.
Customisation allows you to maintain corporate image and provide detailed user instructions.
AutoFORM Archive will integrate with your Intranet or Internet web sites.
The centrally controlled filing methodology allows the creation of dynamic associations of different document types using common business transaction details for example a cold invoice can be linked to the relevant scanned proof of delivery and a damage claim letter.

DIP - Document Image Processing
COLD - Computer Output to Laser Disk, Archiving